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Best Practices

What is a Common Indicator of a Phishing Attempt?

By MailChannels | 4 minute read

Cyber threats loom large in the digital world, with phishing attempts emerging as one of the most prevalent issues. But what is a common indicator of a phishing attempt? This tends to be a critical question, and the answer could be your key to safeguarding your sensitive information.

To be more specific, phishing is a cybercrime in which targets are contacted via email, phone, or text message by someone impersonating a legitimate institution. The goal? To lure individuals into providing sensitive data such as personally identifiable information, banking, and credit card details, and passwords. Recognizing common indicators of a phishing attempt can significantly reduce the likelihood of falling victim to these attacks.

Common indicators of phishing attempts

Watch for these several subtle, and sometimes not-so-subtle, signs:

  1. Suspicious Email Addresses:

Phishing emails often come from web addresses that closely resemble the addresses of legitimate organizations, but are slightly altered. For instance, a phishing attempt mimicking a message from your bank may come from an address like ‘‘ instead of ‘‘. Careful scrutiny of the sender’s address is, thus, crucial.

  1. Poor Grammar and Spelling:

Legitimate messages from professional organizations are usually well-written. When a message is riddled with grammatical errors and spelling mistakes, it may well be a phishing attempt. Cybercriminals often use language that instills a sense of urgency to trick you into acting without thinking.

  1. Generic Greetings:

Most phishing emails begin with generic greetings like “Dear Customer” or “Dear Member”. Genuine communications from organizations you have a relationship with will typically use your name.

  1. Requests for Personal Information:

One common indicator of a phishing attempt is the request for personal information. Legitimate institutions usually do not ask for sensitive information via email or text messages. Therefore, any message requesting such information should be treated with suspicion.

  1. Mismatched URLs and Hyperlinks:

Hovering over a hyperlink in an email will show you the actual URL where you will be directed upon clicking. If the hyperlink text and the URL do not match, or if the URL seems suspicious, it is likely a phishing attempt.

  1. Unexpected Attachments:

If you receive an email with an unexpected attachment, be wary. Attachments can contain malware that can infect your device upon downloading.

Recommendations to avoid phishing attempts

Now that you can spot a few of these common indicators of a phishing attempt, you have your first line of defense against these cyber-attacks. However, knowledge is only adequate when coupled with action. Here are some recommendations to further safeguard yourself:

  1. Update and Patch Regularly:

Keep your devices, browsers, and security software updated. Cybercriminals often exploit known vulnerabilities in software, making patching and updates a crucial preventive measure.

  1. Use Strong, Unique Passwords:

Using a strong, unique password for each of your online accounts can help prevent cybercriminals from gaining access. Consider using a password manager to help manage your passwords securely.

  1. Enable Two-Factor Authentication:

Two-factor authentication (2FA) provides an additional layer of security by requiring two types of identification before granting access to an account.

  1. Regular Data Backups:

Backing up data regularly protects you from data loss in case of a successful phishing attack. Ensure your backup is secure and not connected constantly to your device.

  1. Be Skeptical:

Exercise caution with all communications you receive, including those purportedly from trusted sources. If an email or message seems suspicious, don’t click on any links or download any attachments.

  1. Use MailChannels:

MailChannels can be an invaluable tool in your cybersecurity arsenal, with their world-class commercial spam and phishing detection technology to safeguard your inbox and your sensitive information. While it’s definitely helpful to keep software up to date and to follow best practices for maintaining site security, outbound email processing and filtering are necessary in order to stay one step ahead of the spammers.  Take action against the spammers before they take over your network.

The bottom line

Understanding some common indicators of phishing attempts equips you to identify potential threats, but applying preventive measures ensures comprehensive protection. As we continue to embrace the digital age, let’s prioritize cybersecurity, promoting a safer online environment for everyone. Remember, cybersecurity isn’t a one-time task, but a continuous journey that adapts and evolves with the changing digital landscape. Stay safe!

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